BFC Timesheets - Fact Sheet

In most organizations when an employee needs to report time, they pull out a paper 'time report', write the appropriate project codes and hours onto the report, and then forward the report to their supervisor for approval.  The supervisor reviews the report, signs it, and then passes it on to AR for customer invoicing and/or to Payroll for employee reimbursement as appropriate.

This process can be very cumbersome for a number of reasons.  Approvals can be very slow because often the approver isn't at the same site as the individual who filled in the report.  In the case of employees being paid through their time reports this can cause delayed payment and in the case where customers are invoiced based on the report this can result in delayed invoicing.

There are also issues around entering the time data 'downstream' as opposed to 'at source'. Often the information on the report is hard to read or invalid making downstream corrections necessary. These corrections are time consuming since the person making the corrections doesn't usually know what the correct values are.

BFC Timesheets can help!

Product Features

• Time is keyed by the employee

• Coding is edited at source

• Referential data such as project and activity codes are managed by administrative staff

• Employees can add comments to each timesheet line and the report

• Administrative staff can enter reports on behalf of others

• Required approvers are automatically filled in

• Approvals can be requested from individuals in addition to the required list

• Approvals are obtained serially so each approver knows who has already approved

• Approvals can be overridden in exceptional circumstances

• Approval status can be tracked online

• Approvers can add comments when they approve or reject

• Submitters are automatically notified of approval progress

• Time can be extracted and loaded electronically into the billing and/or payroll systems

• Approved forms are available online for historic purposes

• Approval data is available online for reporting purposes

Product Benefits

• Downstream keying of time reports is eliminated

• Administrative staff can tightly control the time capture process

• Everybody is approving the same data so misunderstandings can be avoided

• A formal record of the approval is kept online where it can always be found

• Company approval policy can be strictly enforced

• Approvals can be viewed by anyone, anywhere, subject to security

• Approvers are encouraged to deal with requests quickly due to visibility

• Approvals which can take weeks in a traditional environment can be completed in minutes

• Requests don't get lost, no time needs to be wasted looking for lost approvals

• Product is easy to learn and use

• Product introduces a consistent time capture process across the company

ASP Benefits

• No capital investment is required

• Search cycle is quick and less expensive

• Implementation is fast

• No hardware or software maintenance is required

• No disaster recovery planning is required

• No disk space management is required

• Support is readily available

• Pricing is scalable

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